For a confidential discussion about this position and to obtain a copy of the Position Description, please contact us on [email protected] or 02 8838 3419.
About the role
Following the internal promotion of a long-serving staff member, the Diocese of Parramatta’s Mission Enhancement Team (MET) is excited to announce the search for a dedicated and organised Administrative Assistant to support the vital ministry of preparing couples for marriage. This role is integral to the successful delivery of marriage preparation programs and supporting the Mission Enhancement Team in their efforts to guide couples through this important life stage. The ideal candidate will be passionate about serving the community, possess exceptional organisational skills, and have a keen eye for detail, ensuring the smooth administration of the team’s work while maintaining the Diocese’s high standards of excellence.
While this role is part-time and a fixed term for 12 months, it requires 19 hours per week. The days worked are somewhat flexible, though Tuesday is preferred as a working day; however, this is not critical for the right candidate. The hours can be adjusted based on the candidate’s availability, for example, 2.5 days per week or alternating between 3 days one week and 2 days the next.
About you
You will be responsible for delivering high-quality administrative support to the Mission Enhancement Team (MET) This includes managing schedules, coordinating meetings, preparing reports, and handling correspondence, ensuring efficient operations for both leadership roles. The ideal candidate will demonstrate strong organisational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment, while always maintaining professionalism and confidentiality.
About the role:
Key to this role is your genuine passion for helping people. Just as important is your willingness to be part of a friendly and warm culture, where we go above and beyond to respect and support each other, and where we come together often to celebrate! You will need to be able to work independently as well as enjoy working as part of a close-knit team.
To be considered for this role, you should ideally meet the following essential requirements:
- Provide general administrative support to the Chancellor for Ministries, and Head: Mission Engagement, including word processing, document preparation, photocopying.
- Maintaining database of contacts.
- Back-up reception.
- Coordinate various committee agendas, including preparation and circulation of agendas and backing papers, and taking minutes for meetings.
- Event organisation.
- Coordinate booking and setting up of meeting rooms including Catering.
- Office supplies ordered and accounted for.
- Coordinate events for various formation days, deanery forums and diocesan assemblies.
- Research, identify and share resources.
If this sounds like your kind of role and you believe you meet the above Essential Requirements then we would love to hear from you!
About us
At the Diocese of Parramatta, our mission is to serve the diverse and multicultural Catholic communities of Western Sydney and the Blue Mountains by spreading the Gospel teachings of love, compassion, and faith. We strive to create a welcoming and inclusive environment where everyone feels a sense of belonging and purpose.
We pride ourselves on living the values of Collaborate, Respect, Strive and Celebrate. We invite you to watch this video to get a deeper understanding of our core principles and beliefs that guide us in our daily work.
Apply for this role
The closing date for applications is: 10 March 2025
Applications should be sent directly to [email protected] and must include:
- A covering letter explaining why you are interested in the position, why you’re a good fit, and how you meet the Essential Requirements.
- Curriculum Vitae.
The Diocese of Parramatta is a child safe organisation and is committed to providing child safe communities that recognise and uphold the dignity and rights of all children, young people, and vulnerable adults.
The Diocese of Parramatta is respectful and accepting of individual differences and is committed to embracing diversity and treating all people with dignity. We welcome applicants from all cultures, religions and backgrounds.
In all that we do in the course of our work, the Diocese of Parramatta acknowledges the traditional custodians of the lands in which the Diocese of Parramatta sits, the land of the Darug and Gundungurra people.
.