For a confidential discussion about this position and to obtain a copy of the Position Description, please contact us on [email protected] or 02 8838 3419.
About the role
The Facilities Coordinator will play a critical role in ensuring the smooth operation of the Dioceses physical environment. This position involves overseeing the day-to-day management of the building, equipment, and grounds, ensuring that all facilities are maintained and compliant with AU safety regulations. The Facilities Coordinator works closely with other departments, vendors, and contractors to create a safe, efficient, and pleasant workplace for employees and visitors alike.
About you
This role is perfect for a dedicated and detail-oriented individual who is passionate about creating and maintaining a safe, efficient, and welcoming environment for employees and visitors. The ideal candidate will have a strong background in facility management, a keen eye for detail, and the ability to thrive in overseeing daily operations. They will ensure that all building systems and spaces run smoothly, with strong experience in vendor management, space planning, and a solid understanding of safety regulations. This individual will also be able to effectively handle multiple tasks and contribute to a positive workplace atmosphere
We need somebody who:
- Can seek to understand complex processes and protocols within the Diocese.
- Exhibits exceptional organisational skills and attention to detail.
- Shows genuine care for people and fosters team cohesion through their actions.
- Model’s ethical behaviour and inspires others to follow suit.
- Committed to upholding the ethos and values of the Catholic Church.
Duties and Responsibilities:
Governance & Stewardship
- Follow a maintenance plan to meet the needs of the Diocese, including contributing towards future maintenance plans.
- Proactively identify property maintenance issues and present them to the Property Assets Manager.
- Ensure diocesan land and buildings are maintained to a high standard whilst complying with the property services budget.
- Ensure diocesan land and buildings are compliant with the law with respect to their condition and use.
- Ensure property risk assessments are completed and resultant mitigation.
Quality Improvement
- Ensure the Diocese has in place the best contemporary practice policies and procedures pertaining to facilities maintenance.
- Continually review relevant processes and procedures and monitor policies to ensure that they are delivered efficiently, effectively and using available technology wherever possible.
- Ensure diocesan land and buildings are maintained to a standard that optimises their commercial value and amenity to the Diocese.
- Conduct scheduled and ad hoc audits of diocesan land and buildings.
- Implement and maintain condition audit programs for the property portfolio.
- Document and maintain records in a professional and accurate manner.
Administration & Communication
- Ensure prompt responses to requests whilst developing professional working relationships & liaising with the diocesan staff and clergy.
- Administer and implement policies, procedures and guidelines relating to the management and maintenance of diocesan property.
- Ensure the diocesan relationships with service partners including other diocesan organisations, local councils, state government bodies, industry groups and networks, community service organisations, funding bodies and specialist organisations are cooperative, productive, and positive.
- Maintain a sound knowledge of buildings within the Diocese, their locations, their use and where applicable, the names of Parish priests and/or Administrators.
- Develop networks and service partnerships with other diocesan organisations, local councils and state government bodies, industry groups and networks, community service organisations, funding bodies and specialist organisations (e.g., universities) to position the Diocese for continued growth.
- Provide advice and support to Parish Priests in the implementation of their respective maintenance plans and related property issues.
- Liaise and consult with Parishes and Catholic Schools Diocese of Parramatta to leverage Parish property collaboration opportunities.
- Maintain positive relationships with key internal and external groups to maintain an effective culture of cooperation, including with diocesan tenants and other occupiers or users of diocesan land and property. 3 to 6
- Provide appropriate support and advice to the Diocesan Property Council.
- Obtain quotes (when necessary), engage and oversee trades people and associated consultants.
- Assist with the accurate maintenance of asset and lease registers.
- Identify, schedule and carry out various maintenance works in relation to diocesan buildings.
- Ensure that diocesan land and buildings are compliant with the law with respect to their occupation and use including fire safety, evacuation plans, electrical tagging and other associated compliance issues.
- Provide regular reports/advice on any risk issues identified, associated with the physical condition, maintenance and use of diocesan buildings to the Property Assets Manager.
Essential Requirements for this position:
- Trade qualifications or facilities maintenance background is essential.
- Hold a Current Driver’s License.
- Have a current or be willing to obtain working with children check (WWCC).
If this sounds like your kind of role and you believe you meet the above Essential Requirements then we would love to hear from you!
About us
At the Diocese of Parramatta, our mission is to serve the diverse and multicultural Catholic communities of Western Sydney and the Blue Mountains by spreading the Gospel teachings of love, compassion, and faith. We strive to create a welcoming and inclusive environment where everyone feels a sense of belonging and purpose.
We pride ourselves on living the values of Collaborate, Respect, Strive and Celebrate. We invite you to watch this video to get a deeper understanding of our core principles and beliefs that guide us in our daily work.
Apply for this role
The closing date for applications is: 14 April 2025
Applications should be sent directly to [email protected] and must include:
- A covering letter explaining why you are interested in the position, why you’re a good fit, and how you meet the Essential Requirements.
- Curriculum Vitae.
The Diocese of Parramatta is a child safe organisation and is committed to providing child safe communities that recognise and uphold the dignity and rights of all children, young people, and vulnerable adults.
The Diocese of Parramatta is respectful and accepting of individual differences and is committed to embracing diversity and treating all people with dignity. We welcome applicants from all cultures, religions and backgrounds.
In all that we do in the course of our work, the Diocese of Parramatta acknowledges the traditional custodians of the lands in which the Diocese of Parramatta sits, the land of the Darug and Gundungurra people.
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