For a confidential discussion about this position and to obtain a copy of the Position Description, please contact us on [email protected] or 02 8838 3419.
About the role
Our Lady of Mount Carmel Church, Wentworthville is seeking a dedicated and enthusiastic Parish Secretary to join the parish team on a part time basis, working from the Parish Offices at 4 Bennett St, Wentworthville NSW 2145.
This position is for 4 days per week, Monday to Thursday, with working hours from 8.30am to 3.30pm.
This role offers a unique opportunity to support the mission of the Church in Western Sydney.
Responsibilities
Reception Duties:
- Manage reception responsibilities, including handling all incoming inquiries and calls.
- Assist and support parishioners with their needs.
General Administration:
- Respond to emails and complete necessary tasks.
- Ensure that religious, office and other inventory supplies are in stock
- Prepare and distribute weekly Bulletin, via ministry email and upload to website.
- Prepare Weekly Mass projection slides.
- Prepare rosters for Parish Ministries
- Diary management for priests, meeting rooms and Church bookings
- General filing and archiving including Sacramental paperwork
- Bookings and paperwork associated with Baptisms. Marriages and Funerals and input of details into PADRE (the parish recording system
- Maintain/compile database of children registering for each sacrament
- Preparation of Sacramental program projection slides
- Update of parish Website and Social media pages
- Attend team meeting and prepare and distribute minutes
- Maintain records of Working with Children Check for staff, parish ministers, scripture teachers, and volunteers, ensuring that records are current
- Keep track of volunteers’ compliance with Safeguarding modules.
- Routine maintenance issues
- Other duties assigned by Parish Priest and Office Manager
About you
Specifically, as the ideal candidate for this role, you will meet the following Key Requirements:
- Demonstrate commitment to the mission and values of the Catholic Church by supporting and respecting the teachings of the Catholic Church and the ethos.
- Proven experience in administrative procedures
- Ability to work with minimal supervision and have a proactive approach.
- Highly organised with good attention to detail and time management skills to meet certain deadlines.
- A clear communicator with a professional manner.
- Ability to work cooperatively and collaboratively in a team environment.
- Tertiary qualification or relevant demonstrated experience
- Intermediate computer skills in Microsoft Office and Canva
- Have current NSW driver’s license and able to drive their own car.
- Adherence to Work, Health and Safety and Safeguarding legislation.
- Hold a valid Working with Children clearance.
If this sounds like your kind of role and you believe you meet the above Essential Requirements then we would love to hear from you!
About us
At the Diocese of Parramatta, our mission is to serve the diverse and multicultural Catholic communities of Western Sydney and the Blue Mountains by spreading the Gospel teachings of love, compassion, and faith. We strive to create a welcoming and inclusive environment where everyone feels a sense of belonging and purpose.
We pride ourselves on living the values of Collaborate, Respect, Strive and Celebrate. We invite you to watch this video to get a deeper understanding of our core principles and beliefs that guide us in our daily work.
At the heart of the Diocese of Parramatta is its people and vibrant culture. We celebrate diversity and multiculturalism, reflecting the rich tapestry of Western Sydney and the Blue Mountains. Our teams come together not only to work but to support one another in their personal and professional journeys.
We understand the importance of work-life balance and offer a range of benefits to support our employees:
Flex Working: We promote flexible working arrangements, allowing you to balance your professional and personal life effectively.
Leave Entitlements: We offer generous leave entitlements, ensuring you have the time you need to recharge and spend with loved ones.
Salary Sacrifice: We provide salary sacrifice options to help you maximise your financial benefits.
Apply for this role
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If your application is successful, you must be available to attend an interview the following week, if you would like to apply for this role or have any questions regarding the position, email – [email protected].
Applications should be sent directly to [email protected] and must include:
- a resume
- a cover letter
Our Lady of Mount Carmel Church, Wentworthville Community is a child safe organisation and is committed to providing child safe communities that recognise and uphold the dignity and rights of all children, young people, and vulnerable adults.
Our Lady of Mount Carmel Church, Wentworthville Community is respectful and accepting of individual differences and is committed to embracing diversity and treating all people with dignity. We welcome applicants from all cultures, religions and backgrounds.
Our Lady of Mount Carmel Church, Wentworthville acknowledges the traditional custodians of the lands on which the Diocese of Parramatta sits, the land of the Darug and Gundungurra people.
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