POSITIONS VACANT

Welcome to the Diocese of Parramatta

If you feel you have the skills and commitment to serve the Catholic Church in spreading the Gospel of Jesus Christ, then we would love to hear from you.

We look for people who bring:

  • An understanding and commitment to the ethos and values of the Catholic Church
  • Excellent written and verbal communication and interpersonal skills

About us

The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest growing diocese in Australia.  The Diocese is made up of 47 parishes, 83 Catholic schools, and more than 45,000 students and includes a number of agencies which assist the Bishop in the pastoral care of the community.

Please send your resume and covering letter when applying to careers@parra.catholic.org.au

 

Database Officer
The Database Officer will offer support and advice during Raiser’s Edge installation and guide policies for collecting donor data and the upkeep of data integrity. The Database Officer will establish systems & procedures for gift acknowledgement, data entry, issuing donor receipts, and work to identify prospective donors. This role will also develop strategies to increase acquisition and grow the number of quality contacts. In addition, the Database Officer will develop segments, support targeted campaigns & events and will further participate in additional fundraising duties, including fundraising reporting.

Your key responsibilities will include:
• Coordinate, with the Director of Fundraising Strategy and Development, the successful implementation of Raiser’s Edge, the fundraising CRM.
• Work to successfully migrate donation information into Raiser’s Edge, by means of mapping data and CRM fields.
• Create and develop systems, procedures and policy to standardise data collection for Raiser’s Edge, and to ensure uniformity and data integrity moving forward.
• Receive donations from appeals, campaigns and bequests, and enter data into CRM.
• Ensure all receipts from donations are made available within two days.
• Produce annual statement for all donors.
• Ongoing assessment of system and procedures relating to data collection, and improve efficiency.
• Roll out Raiser’s Edge, over time, across agencies and parishes in the Diocese.
• Respond to internal and external stakeholder enquiries and requests, relating to administration, profile information and contact updates.
• Review data integrity, conducting regular audits and compliance checks in accordance with ACNC and the Diocesan Privacy Policy.
• Work with Fundraising Directorate, Parishes and Agencies to build database, increase acquisition, integrate payments and donations with online services, and import survey data.
• Regularly extract and prepare high level data reports for stakeholders, with added analysis and suggested next steps.
• Identify trends amongst donors and donations, and create appropriate and effective segments to target donors.
• With guidance, segment donors for activities including cash appeals, newsletter mailings, cold acquisition mailings, supporter surveys and potential bequestors.
• Provide recommendations for marketing and targeted campaigns.
• Attend and support fundraising events and campaigns.
• Train stakeholders on Raiser’s Edge and instruct data maintenance.
• Tailor Raiser’s Edge to the needs of departments, agencies and parishes and set access levels accordingly.
• Measure performance of regular giving, individual giving and supporter engagement programmes and reported accordingly.
• Provide regular reports on KPIs, including acquisition, attrition, regular giving, lifetime value modelling and more.
• Provide insights and analysis into program performance and donor behaviour to support management and strategy.
• Work closely with the fundraising team and learn additional tasks outside of role.
• Keep up to date with sector and data security practices to ensure full optimisation of the database, storage, usage of data and that data meets legal requirements.

You will bring
• A demonstrated commitment to the ethos and values of the Catholic Church
• University degree in business or marketing
• 2-3 years’ experience in either fundraising, a not-for-profit or a marketing.
• Very strong attention to detail, and ability to work towards building systems, procedures and project implementation
• In depth experience and understanding of Raiser’s Edge
• In depth capability with Excel (including queries, formulas and mapping abilities) and high capability with Office Word.
• Preparedness to work normal business hours and willingness to attend fundraising events outside of business hours
• Demonstrated experience in engaging and managing a diverse range of stakeholders
• Strong interpersonal skills and willing to embrace new technologies and processes.
• Strong written communication skills
• Experience with importing and exporting data, and building complex queries and reports.
• Demonstrated ability to improve process and quality.
• Proven ability to work to a high standard and with an eye for detail, working under own initiative to strict deadlines, and managing accounts and projects simultaneously.
• Excellent written and verbal communication skills.
• Strong administrative skills required in a self-servicing post.
• Employment screening including a working with children check to the satisfaction of the Chancery

About us
The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest growing diocese in Australia. The Diocese includes a number of agencies which assist the Bishop in the pastoral care of the community. These agencies support the life and mission of parish communities, parish ministry groups and the wider community by providing educational, pastoral and financial services, offering relationship support and providing opportunities for engaging with those within and beyond the Catholic community in activities of social justice, welfare, ecumenism and interfaith dialogue.

Join our team
A detailed position description is available for this role, please email careers@parra.catholic.org.au to request a copy via return email.

Completed applications will include:
1. Cover Letter
2. Resume

Please apply by sending your completed applications to careers@parra.catholic.org.au.

Closing date for applications: Wednesday 19th April 2017.

Only Candidates with the right to work in Australia and who are prepared to undergo appropriate background checks should apply for this position.

Local Engagement Leader

The Local Engagement Leader is a key new role of Catholic Youth Parramatta, the Diocesan agency for youth and young adults in Western Sydney and the Blue Mountains. The position is responsible for delivering programs, animating new projects and providing resources that build youth ministry capacity in parishes.

The successful applicant will be an integral member of the team sharing in the planning and implementation of Catholic Youth Parramatta’s work and in its day to day tasks and responsibilities.

 

Your key responsibilities will include:

  • Program management – focusing on skills and processes to build youth ministry capacity in parishes – e.g. induction, leadership, safeguarding
  • Project animation – immediately focussing on enabling local communities to activate the Year of Youth (and other initiatives beyond)
  • Resource provision – focussing on sourcing, evaluating and recommending resources for use in the local context of youth ministry

 

You will bring:

  • An understanding and commitment to the ethos and values of the Catholic Church
  • Qualifications in theology, education or a related discipline or substantial hands on relevant experience
  • Minimum 3 years’ experience in a paid or voluntary capacity of youth ministry with young people
  • Knowledge of contemporary practices in youth engagement, leadership development and formation
  • Creative approach to tasks
  • Can work independently and also as part of a team
  • The ability to deal with a diverse range of people at various levels
  • A strong work ethic that demonstrates an ability to work under pressure with strong time management and organisational skills
  • Experience in event management
  • Current driver’s license
  • Intermediate skills in Microsoft Office Suite
  • Employment screening including a working with children check or have the ability to obtain this

 

About us

The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest growing diocese in Australia.  The Diocese is made up of 47 parishes, 83 Catholic schools, and more than 45,000 students and includes a number of agencies which assist the Bishop in the pastoral care of the community.

To be considered for shortlisting all applicants must include a resume/CV and a cover letter addressing their suitability for the key responsibilities and requirements of this role in the Parramatta Diocesan context.

Please send your resume and covering letter when applying to careers@parra.catholic.org.au

Applications close Friday 28th April 2017

Project Management Office Coordinator

The Project Management Office Coordinator will set-up a project management office and operationalise a formalised, structured and standardised approach using best practice for all Diocesan and Parish assets to enable effective project management. Your day to day responsibilities will include coordinating the Chancery project management office (PMO) under the direction of the Director, support project & contract management of Diocesan and Parish land development, civil, building and other site infrastructure works and coordinate document management and procurement.

In this role you will
• Develop and implement a project management framework using process groups, gateways with documented project management plans
• Facilitate project management of Diocese land and building projects and ensure all work is to industry best practice standards
• Ensure the Diocese has in place contemporary best practice policies, procedures and documentation pertaining to project management.
• Engage in project planning and feasibility tasks to adequately consider Diocesan needs, land assembly, master planning, WHS, Environmental requirements and statutory schemes
• Establish an annual forward works plan and undertake management of plans & budgets for project and contract management works
• Prepare project risk assessments and develop and implement resultant mitigation and corrective actions
• Manage project managers, planners, builders, architects, associated consultants and liaise with relevant government bodies for all Diocesan and Parish projects
• Engage in stakeholder management that deepens engagement and fosters a culture of collaboration between the Parishes, the Chancery and the Diocesan ministry centre
• Provide End to End life cycle project management, project record keeping, maturity assessments and Enterprise Project Management Software solution with monthly project status reports including training sessions

You will bring
• A demonstrated understanding of & commitment to the ethos and values of the Catholic Church
• Qualifications in project management, contract management, engineering or related discipline or significant demonstrated experience
• 2-4 years in Project Management or Contract Management or Development Projects with a demonstrated ability to manage and implement best practice Project Management
• Demonstrated knowledge of PMBOK and Prince 2 Project Management Frameworks
• Previous experience in coordinating a project management office: PMO frameworks, managing planners, designers, contractors, maintaining plans and quality control inspections
• Knowledge of the implementation and ongoing management of the risk management programs, and the ability to complete all incident reports
• Demonstrated understanding of and knowledge of Procurement and vendor management
• The ability to provide superior customer service to meet on-site client’s expectations and develop, understand, analyse and work to a defined budget
• Strong work ethic with a significant commitment to client services & accountability for their performance
• Good organisational skills and the ability to communicate effectively with people at all levels with a demonstrated focus on outcomes and emphasis on exceeding customer/client expectations
• Proven ability to work autonomously, to think creatively and laterally, to problem solve and to implement strategic plans & responses that take into account risk assessments, budgetary requirements and organisational needs
• Demonstrated substantial time management & organisational skills with the ability to work to tight deadlines and deliver under pressure
• Intermediate skills in the Microsoft Office Suite of products
• A current driver’s licence
• Employment screening to the satisfaction of the Chancery including police checks and working with children checks as required

About us
The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest growing diocese in Australia. The Diocese is made up of 47 Parishes, 83 Catholic schools and more than 45,000 students and includes a number of agencies which assist the Bishop in the pastoral care of the community.

A detailed Position Description is available for this position, to obtain a copy please email mlugod@parra.catholic.org.au and request a copy to be sent to you via return email.

Please send completed applications to careers@parra.catholic.org.au

Completed applications will include:

1. A cover letter outlining how your skills and experience align with the role
2. A current resume

Applications close Tuesday, 18th April 2017

Only Candidates with the right to work in Australia and who are prepared to undergo appropriate background checks should apply for this position.

Assistant Housekeeper

The Role

The Holy Spirit Seminary located at Harris Park (Parramatta), requires a permanent part –time Housekeeper for 2 days per week.

Your main responsibilities will include:

  • Ensuring all areas are clean and well maintained
  • Working within a small team contributing to the smooth and efficient running of the facility
  • Maintaining confidentiality and respecting the privacy of all residents

About You

To be successful in this role you will bring the following qualities and experience:

  • Previous cleaning experience
  • Sound communication skills and a can do attitude
  • Ability to prioritise tasks and manage your time in an efficient manner
  • A strong attention to detail
  • Successful employment screening which may include a working with children check.

About us

The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest growing diocese in Australia.  The Diocese is made up of 47 parishes, 83 Catholic schools, and more than 45,000 students and includes a number of agencies which assist the Bishop in the pastoral care of the community.

Join our team

Completed applications will include:

  1. Cover Letter & Resume

Applications close Monday, 6th February 2017

Completed applications should be emailed to careers@parra.catholic.org.au

or

Mailed to: Assistant Housekeeper, C/O The Diocese of Parramatta, PO Box 3066, North Parramatta, NSW 1750

Only Candidates with the right to work in Australia and who are prepared to undergo appropriate background checks should apply for this position.

ICT Support Officer

The Role

Salary range – $50 – $55k pa

The ICT Support Officer is responsible for the provision of support including the maintenance of hardware & application software under the guidance of the ICT Manager. Bringing a strong focus on providing a level of customer care and support that exceeds the expectations of the team.

About You

To be successful in this role you will bring the following qualities and experience:

  • Tertiary qualification or near completion of a qualification or demonstrated relevant experience in a comparable ICT environment.
  • Microsoft certification
  • Some experience in a hands-on ICT role in a medium to large organisation, with technical skills and experience to work effectively with minimal supervision would be well regarded
  • Confidence in supporting a desktop environment including Microsoft office software in a multiple use and dispersed organisation
  • Drive and support a customer service culture
  • A commitment to the teachings of the Catholic Church and the ethos of the Diocese
  • Successful employment screening including a working with children check to the satisfaction of the Chancery.

About us

The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest growing diocese in Australia.  The Diocese includes a number of agencies which assist the Bishop in the pastoral care of the community. These agencies support the life and mission of parish communities, parish ministry groups and the wider community by providing educational, pastoral and financial services, offering relationship support and providing opportunities for engaging with those within and beyond the Catholic community in activities of social justice, welfare, ecumenism and interfaith dialogue.

Join our team

To apply for this role, please send your completed application to careers@parra.catholic.org.au

Completed applications will include:

  1. Cover Letter
  2. Resume

Apply today, we will be shortlisting and interviewing as we receive applications.

Previous applicants need not reapply.

Only Candidates with the right to work in Australia and who are prepared to undergo appropriate background checks should apply for this position.

Property Officer

The Role

The Property Officer will perform property administration, contract administration, and expenditure management of all Diocesan land, buildings and other site infrastructure maintenance and projects. This position will also provide parish project administration and maintenance support including executive support for the directorate. The work delivered should be aligned with best practice contract & project administration and property administration to ensure that a high maintenance standard is achieved and maintained for all Diocesan and Parish assets.

Your main responsibilities will include:
• Ensuring property planning adequately considers client and staff needs, program direction, WHS, Environmental requirements and statutory schemes
• Establishment and administration of annual plans and budgets for property maintenance and minor works
• Ensuring property risk assessments are completed and resultant mitigation and corrective actions are implemented
• Supporting good project control for each property project , including sound planning, selection of successful tenders, assessment of tenders, use of standard contracts and appropriate project management principles
• Maintaining a sound knowledge of buildings within the Diocese, their locations and their use
• Providing advice and support to Parish Priests in the implementation of their respective maintenance plans and related property issues.
• Liaising and consulting with Parishes and Catholic Education Office to leverage Parish property collaboration opportunities
• Fostering positive relationships with key internal and external groups to maintain an effective culture of cooperation
• Managing builders, architects, associated consultants and liaising with relevant government bodies for maintenance and related projects
• Maintaining accurate asset and lease registers

About You
To be successful in this role you will bring the following qualities and experience:
• A demonstrated commitment to the ethos and values of the Catholic Church
• Contemporary Tertiary qualification in Facility Management, Construction Management, Engineering or other relevant field
• Contract administration and Property Administration: dealing with contractors, understanding plans and inspection
• Procurement and vendor document management experience
• Provide superior customer service to meet on-site client’s expectations
• Ability to develop, understand, analyse and work to a defined budget
• 1-2 years of experience in a property leasing/maintenance or construction team
• Proven ability to work autonomously, to think creatively and laterally, to problem solve and to implement strategic plans & responses that take into account risk assessments, budgetary requirements and organisational needs
• Intermediate skills in Microsoft Office Suite
• Successful employment screening including a working with children check.

About us
The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest growing diocese in Australia. The Diocese is made up of 47 parishes, 83 Catholic schools, and more than 45,000 students and includes a number of agencies which assist the Bishop in the pastoral care of the community.

Join our team

A detailed Position Description is available, to obtain a copy please email careers@parra.catholic.org.au and request a copy to be sent to you via return email.

Completed applications will include:
1. A cover letter outlining how your skills and experience align with the role
2. A current resume
Please send completed applications to careers@parra.catholic.org.au

Applications close Monday, 27th March 2017

Only Candidates with the right to work in Australia and who are prepared to undergo appropriate background checks should apply for this position.

.

Parish Secretary – St Finbar’s Glenbrook

This role is a permanent part – time role for 21 hours per week

St Finbar’s is part of the Catholic Diocese of Parramatta, and our Parish is located at the entrance to the Blue Mountains, New South Wales, Australia. Our Parish Office is located in Glenbrook. We are looking for a Parish secretary to work 21 hours per week (days to be negotiated).

Your main responsibilities will include:

  • Respect and support the teachings of the church and the ethos of the parish and diocese
  • Provide secretarial and administrative support for the Parish Priest
  • Manage and maintain parish accounts, raising of invoices and provide financial reports
  • Lodgement of the monthly BAS statement
  • Organising baptism’s, providing baptism certificates and liaising with the baptism team regarding preparation.
  • Screen calls as appropriate, taking and conveying messages accurately & promptly
  • Ordering stationery, sacramental supplies, special ceremony supplies and other parish items as required

About You:
You will bring
• Sound time – management skills and the ability to prioritise tasks
• Strong customer service skills
• Organisational and problem-solving skills
• Excellent verbal and written communication skills
• Ability to multi-task and work quickly and efficiently
• Sound interpersonal skills and the ability to work within a team

Join our team

Completed applications will include:
1. Cover Letter
2. Resume

Please email your completed application to careers@parra.catholic.org.au

Applications close Monday 27th March 2017

Archives and Records Manager

The Records and Archives Manager is responsible for the secure electronic & physical storage of Chancery records and archives.  The Manager is also responsible for reviewing and implementing best practice records & archival policies and procedures as well as ensuring that the Chancery is incorporated into everyday workflows and based on contemporary archival and records management principles.

Your key responsibilities will include:

  • Managing a hybrid system of electronic & physical records and archives.
  • Ensuring the logical and retrievable storage of Diocesan records;
  • Training staff in records management policies and procedures;
  • Providing support for staff in records management and the use of the records management application (RecFind).
  • Responding to requests for assistance and advice on records management from Chancery managers.
  • Conducting audits of Chancery records management;
  • Providing reports and rectification strategies to address short fallings in audit results.
  • Writing best practice evidence based policies and procedures for the management of Diocesan records

You will bring

  • An understanding and commitment to the ethos and values of the Catholic Church
  • Tertiary qualifications in records or archives management or a related discipline or substantial hands on relevant experience.
  • Minimum 5 years’ experience as a records or archives manager or similar role;
  • Knowledge of contemporary archival and records management procedures and processes with a demonstrated ability to write and implement information management policies and procedures
  • Expertise in the administration of RecFind (electronic document management system) or expertise in a similar system
  • Thorough understanding of the application of technology in digital storage, access and use of records with the ability to respond appropriately to requests for information whilst maintaining strict confidentiality
  • Experience in delivering training in electronic management system use;
  • A demonstrated ability to work under pressure with strong time management and organisational skills
  • Demonstrated ability to change culture and influence staff to adopt contemporary records management practices
  • Employment screening including a working with children check or have the ability to obtain this

About us

The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest growing diocese in Australia.  The Diocese is made up of 47 parishes, 83 Catholic schools, and more than 45,000 students and includes a number of agencies which assist the Bishop in the pastoral care of the community.

Please send your resume and covering letter when applying to careers@parra.catholic.org.au

Applications should include a Resume/CV and a Cover Letter

Applications close Friday 21st April 2017