Diocese of Parramatta

The Good Shepherd’s Business Operations Manager

• A vital ‘Can-do’ role;
• Be the face of this caring yet growing parish;
• Compassion, discretion & confidentiality.

The Organisation:

The Good Shepherd Parish, Plumpton of the Diocese of Parramatta is a large and growing parish. The Parish mission is committed to fostering a mature and committed laity moving from a collaborative approach to truly being co-responsible with the clergy for the Church’s mission. We wish to promote a leadership based on mentoring and accompaniment of people.

The Role:

This is a new position geared to mobilising staff and resources towards the mission-goals of the parish. The position will entail administration work, assisting the development of parish teamwork goals, site management, assisting in the development of workplace procedures and working with the parish team to ensure the compliance and guidance of parish ministries and volunteers. The salary offered is a Clerks Private Sector Award 2010, Level 5 plus superannuation.

Duties and Responsibilities will include:

• To assist the pastoral team in developing work goals in line with the vision and mission of the parish;
• Assist in developing workplace policies and procedures (including Work, Health and Safety, and Risk Management) and ensuring they are in place;
• Ensure that all staff and volunteers are fully up to date with Work, Health and Safety, Child Protection and to maintain the Working with Children Check Register;
• Liaise with Accounts Officer about leave, holiday times of staff;
• Sign-off on invoices and authorise payments;
• With the pastoral team, to help develop recruitment programs and offer management and administrative assistance as needed to staff and volunteers;
• Help in implementing position descriptions for volunteers where they don’t exist or update existing ones;
• Carry out in-service training of parish team as deemed necessary e.g., administrative, technology training days, emergency fire drills, first aid etc;
• To oversee and liaising with service providers for repairs and maintenance of Parish facilities including with tradespersons, cleaners and other suppliers/contractors to the Parish;
• To document issues of risk and to anticipate what needs renovation or updating;
• To liaise with key leaders on the school/parish precinct on common issues;
• Oversee and manage the bookings of the church, parish centre and church hall;
• Manage the appropriate security measures for parish buildings and grounds;
• Manage the key security system;
• Create and Maintain an Assets Register for the Parish;
• Liaise with volunteers for the Working Bee – approx. three times per the year;
• Create a Repairs Register for all the assets;
• Ensure continual operation of the parish computer system, including back-up systems, and telecommunications network and upgrading as required;
• To manage rental contracts between the parish and the Out of Hours School care group and the Pre School group;
• Ensure regular maintenance of electrical, plumbing, fire systems and alarms and pest control;
• Parish Office and Records
• Processing correspondence, emails, telephone calls, and ensuring all matters are dealt with in a timely manner;
• Meeting and greeting of visitors in a friendly and efficient manner;
• Providing assistance to enquiries regarding Weddings, Baptisms, Funerals and other Sacraments;
• Developing a proficiency of data entry on the Padre system;
• Oversee the archiving of records – especially the maintenance of sacramental records;
• Ensure that annual returns of parish statistics are provided to the Diocese;
• To ensure that financial, marriage, baptism and funeral records are kept up to date;
• Ensure all parish stock and supplies are kept at optimum levels;
• Ensure agenda and relevant documentation is available for Councils and Committee meetings;
• To make sure that regular orders are fulfilled such as communion breads, altar wine and other church requisites including newspapers and magazine subscriptions;
• To seek out the best quality deals from suppliers and service providers and updating our database as required;
• Oversee the advertisers in the parish bulletin;
• Oversee publication of the weekly bulletin, website and parish brochures;
• Ensure appropriate reception/function spaces are fully maintained;
• As required, purchase supplies for parish hospitality functions;
• Attend meetings of the Finance Committee; and
• To perform other tasks and duties as allocated from time to time by the Parish Priest.

The Success Profile includes:

Essential:

• Degree, Diploma, or Certificate IV in Business Administration or related field;
• 5 years or more as a Business Operations Manager in related fields such as Customer Service or School Administration or other Parish Administration;
• Knowledge and understanding of contemporary administrative and customer service practices;
• Relevant Accounting / Book-Keeping experience;
• Attention to detail and a well-ordered approach to work;
• Ability to work under pressure and manage competing demands and priorities;
• Ability to follow predefined policies and processes;
• Good communication/interpersonal skills and the ability to work well in a team;
• High level skills in MYOB, Google Docs and Microsoft Office suite (particularly Word, Excel and Powerpoint);
• Ability to act with discretion and to maintain confidentiality;
• Previous experience in working with volunteers;
• An ability to visualize future trends; and
• Ability to negotiate with all stakeholders including organising and managing contractors.

Desirable:

• A background in Human Resources and dealing with interpersonal relationships; and
• An understanding of Parish and Diocesan structures and Administration.

The Benefits:

• Enjoy a collegiate and respectful professional work culture;
• Gain that sense of satisfaction that comes with work that supports others; and
• Be a valuable member within a faith organisation committed to their local community.

Caught your attention?

Applications for the position should include:

• A covering letter explaining why you are interested in the role and describe how your skills, experience and capabilities align to the criteria in relation to undertaking this role.
• Curriculum Vitae; and
• A reference from your parish priest.

From our end:

If you would like more information, a copy of the full job description or to have a confidential chat, please email Ms. Deeanne Martin at parracatholicjobs@parracatholic.org

Applications Close 10pm Monday 19 September 2022.

The Diocese of Parramatta reserves the right to commence recruitment activities immediately and may close an advertisement prior to any disclosed close date.

So if you’re interested – Apply Now!

The successful applicant is expected to respect and uphold the ethos and teachings of the Catholic Church and the values of the Employer. The successful applicant will also be subject to a Working with Children Check.

Only candidates with the right to live and work in Australia should apply for this position.

No agency contact please. This position is being managed internally.

ST PATRICK’S CATHEDRAL, PARRAMATTA

Coordinator Credo Youth Groups

Part-time – 12 hrs per fortnight

Application close on Friday 19th of August at 5pm

St Patrick’s Cathedral Parish is looking for a suitable qualified person to coordinate and lead the Credo Youth Groups of the parish. As the Credo Youth Coordinator, you will facilitate the Credo Leadership Team in planning, implementing, and evaluating a comprehensive youth ministry program and work with the Cathedral staff and other parish leaders to bring young people to a deeper faith in Christ within the parish and school environment. The applicant must be a practising Catholic.

To be successful in this role you will need to demonstrate a “Can Do” attitude and be the type of person who does not mind getting their hands dirty to get a job completed. You should have a good knowledge of and support for the Catholic Church and its teachings. You will have a good understanding of youth and young adult issues in a parish community context.

Selection Criteria for Coordinator:

To be the successful candidate you need to demonstrate:

• Relevant experience in a similar role such as Youth Work, Parish Ministry, or Education
• Strong leadership skill with an ability to delegate and collaborate
• Experience in facilitating, networking and coordinating people
• Commitment to the ethos and values of the Catholic Church
• Specified and accredited religious education training equivalent to that accepted in our local Parish schools’ system or a willingness to attain accreditation.
• A professional, proactive and flexible approach
• Relevant tertiary qualifications For further information please email mili@stpatscathedral.com.au

Application Process:

Please mark your application “Credo Youth Coordinator” and enclose your Resume and a Covering Letter addressing the selection criteria and nominating 3 referees (one of whom is preferably your Parish Priest).

Send your application to:

Email: mili@stpatscathedral.com.au

Post to:

The Dean, St Patrick’s Cathedral,
1 Marist Place, Parramatta NSW 2150

Only Australian citizens and permanent residents of Australia are eligible to apply.

Chaplaincy Coordinator

Permanent Position – Part-Time or Full-Time considered

About the Diocese

The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest growing dioceses in Australia. The Diocese is made up of 46 parishes, 82 Catholic schools, and more than 43,000 students and includes a number of agencies which assist the Bishop in the pastoral care of the community.

Catholic Care exists to show the compassionate face of Jesus to all. Our mission is to be a strong and visible provider of care for all in Western Sydney and the Blue Mountains with a special concern for the poor and disadvantaged.

About the Role

The role will provide leadership and support to a team of Lay Chaplains and Religious Chaplains who deliver Hospital and Prison Chaplaincy across the Diocese of Parramatta.

Our chaplains work in the public hospitals in Western Sydney to provide emotional, spiritual and sacramental support to patients, their families and staff.

Our chaplains visit men and women in prisons and correctional centres in Western Sydney. The chaplains listen, connect and endeavour to understand and comfort those who might otherwise feel abandoned. They also support inmate’s families and as well as staff.

The position will require you to:

• Visit chaplains at their workplace on a regular basis or as required.
• Maintain positive relationships with coordinators / managers at relevant hospitals and correctional centres.
• Assist Manager Counselling to plan and monitor the operation of Chaplaincy program.
• Organise in-service training for Chaplains as required (usually twice per year).
• Conduct chaplain appraisals annually.
• Manage and record leave requests for chaplains receiving stipends.
• Prepare reports as required by Catholic Care and funding sources and
• Other duties as required.

About you

To be the successful candidate you need to have or demonstrate:

• Tertiary qualification in Human Services, Community Development or other related discipline as deemed suitable by Catholic Care.
• Theological study and/or qualification (highly desirable).
• Experience in Chaplaincy and/or Pastoral care.
• Strong understanding and commitment to Catholic Ethos and Catholic Social Teachings.
• Demonstrated ability as a collaborative leader in a complex organisational environment.
• Demonstrated ability to work within a multi-faith context.
• Spiritual and other leadership qualities appropriate to a contemporary Catholic not-for-profit organization.
• Demonstrated experience in program, service and policy development.
• Proven ability to work confidentially and productively with a high level of tact and diplomacy.
• Ability to work well in a team, to model and demonstrate constructive working relationships and information exchange across the organisation.
• Ability to work under pressure and manage competing demands and priorities.
• Advanced computer skills, including the ability to use Microsoft Office, email and web-based applications and
• Driver’s Licence and access to a reliable and fully insured vehicle as the position requires visiting sites across the Diocese.

Other Employment Compliances:

• Evidence of Work Rights.
• 100 Points Identification.
• National Criminal Record Check.
• Working With Children Check.
• COVID-19 Vaccination – Minimum 2 doses and
• Current and unrestricted NSW Drivers Licence.

Applications for the position should include:

• A covering letter explaining why you are interested in the role describing how your skills, experience and capabilities align to the criteria in relation to undertaking this role and
• Curriculum Vitae.

If you would like more information or to have a confidential chat, please contact Ms Sha Mi at sha.mi@ccss.org.au.

Applications Close 10pm Sunday 28 August 2022.

The successful applicant is expected to respect and uphold the ethos and teachings of the Catholic Church and the values of the Employer. The successful applicant will also be subject to a Working with Children Check.