Diocese of Parramatta

Welcome to the Diocese of Parramatta

If you feel you have the skills and commitment to serve the Catholic Church in spreading the Gospel of Jesus Christ, then we would love to hear from you.

We look for people who bring:

• An understanding and commitment to the ethos and values of the Catholic Church
• Excellent written and verbal communication and interpersonal skills

About us

The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest growing diocese in Australia.  The Diocese is made up of 47 parishes, 83 Catholic schools, and more than 45,000 students and includes a number of agencies which assist the Bishop in the pastoral care of the community.

Please send your resume and covering letter when applying to parracatholicjobs@parracatholic.org

Mamre Creche Volunteers

About The Role

Mamre Crèche is a program that supports Sudanese Refugee families attending English, Computer and Citizenship Classes at Mamre House, located at 181 Mamre Road, Orchard Hills. The Service provides a Quality Early Childhood Program for children aged 0 to 5 years. It operates Tuesday and Wednesday from 10:00am until 2:00pm and Thursday from 10:00am until 12:00pm. The Service is closed during school holidays.

We are seeking motivated, caring people who enjoy interacting with young children and are able to volunteer some of their time supporting the staff at the Crèche.

Responsibilities

• Take part in the Centre’s day-to-day routines and activities, including assisting in setting up, packing away, cleaning etc.
• All volunteers are expected to demonstrate empathy towards the children and be a positive role model by using appropriate language and behaviour.
• Respect the privacy of the children and the families at the Centre. All information heard within the Centre should be treated as confidential and not discussed outside the Centre.
• Work within the Volunteer’s Information Procedure Handout, the Centre’s Philosophy, Code of Conduct and Procedures.
• Discuss any concerns or other issues with the Crèche Coordinator.

Selection Criteria (Knowledge, Skills and Experience)

• Experience in the Early Childhood Field.
• Understanding of the Quality Improvement Plan and National Early Years Learning Framework and committed to the implementation of these processes.
• Certificate III in Children’s Services.
• Current First Aid Certificate, Anaphylaxis and Asthma Management Training.
• Valid Working with Children Check Number.
• Work within tight time frames.
• Excellent interpersonal skills.
• A high degree of initiative and dedication.
• Commitment to high quality programming for children.
• Being patient and child friendly.

The Organisation

CatholicCare Western Sydney and the Blue Mountains (CatholicCare) aims to serve the community of the Catholic Diocese of Parramatta by overseeing the provision of high-quality social services operating according to the principles of Catholic Social Teaching. As an organisation, CatholicCare respects the dignity, worth, diversity, cultures and beliefs of all people including the Australian Indigenous Community.

CatholicCare is a smoke free environment.

Location: Mamre House, Orchard Hills

Anyone interested in these positions will require a Working with Children’s Check.

Successful applicants are subject to a National Criminal Record Check.

Any expressions of interest can be forwarded to the Crèche Coordinator, Iolanda Martino, on (02) 8843 2506 or email Iolanda.martino@ccss.org.au

Only candidates with the right to work in Australia may apply for this position.

Office Manager

Diocese of Parramatta, Tribunal Office

• Full-time permanent position
• Located in Parramatta
• Salary guide of $70,000 gross per annum

The Tribunal

The Parramatta Tribunal is an office of the Catholic Diocese of Parramatta.  The Tribunal is responsible for the preparation and assessment of all cases (marriage and otherwise) presented to it by people who reside within the Diocese of Parramatta.  

The Role

An opportunity is available for a suitably qualified and experienced Office Manager to join a small team, working to assist in the processing of applications for nullity of marriage in the Catholic Church.

Reporting to the Director, the Office Manager is responsible for all areas of office management for the Parramatta Tribunal Office. It is a diverse and active role ensuring the smooth running of operational, system, administrative and financial functions, along with supporting and organising the Director’s busy schedule.

Much of the work of the Tribunal centres on annulment applications and all questions in relation to this matter should be directed to the Tribunal. However, the Tribunal is also involved in a variety of other areas where advice is required on issues relating to Canon Law.

Technical Skills:

• Demonstrated high-level administration and organisational skills
• Excellent communication and interpersonal skills
• Demonstrated experience in working in a diverse and complex environment
• Efficient time management skills; ability to prioritise, work to deadlines and deliver under pressure
• Strengths in accuracy and attention to detail
• Advanced skills in computer literacy including MS Office. Knowledge of payroll systems is desirable
• A proactive mindset and demonstrated capacity to work independently and within a team
• A demonstrated commitment to client services and to be accountable for staff performance
• Demonstrated focus on outcomes and emphasis on exceeding client expectations
• A demonstrated commitment to the ethos and values of the Catholic Church

Experience:

• Experience in office management and executive support
• Developing administrative systems and policies
• Extensive diary management for senior managers
• Experience in dealing with confidential information and demonstrated capacity to maintain confidentiality and professional standards of behaviour in difficult and sensitive circumstances

Qualifications:

• Tertiary qualifications in business administration and/or equivalent qualifications and experience preferred but not essential
• Not for profit experience is preferred but not essential

How to apply:

Applications must include:

1. A cover letter explaining why you are interested in the role and briefly describe your skills, experience and qualifications to undertake this role (maximum 2 pages)
2. A current resume
3. Contact details of 2 suitable referees

Please send applications to tribunal@parracatholic.org Applications close Monday, 3 February 2020.

Contact Person: Steve Kerr (02) 8838 3480

 

Full job description

OFFICE MANAGER: 
Tribunal of the Catholic Church (NSW and ACT), Diocese of Parramatta

 

Reports To

Director of the Parramatta Tribunal Office

Key Relationships

Direct Reports

• Secretary, Tribunal

Key Stakeholders

• Tribunal offices within the Interdiocesan Tribunal of NSW and ACT
• Chancery Office
• Ministries & Agencies
• Local Clergy & Parishes
• External contractors

Purpose

The Office Manager is responsible for all areas of office management for the Parramatta Tribunal Office. It is a diverse and active role ensuring the smooth running of basic operational, system, administrative and financial functions, along with supporting and organising the Director’s busy schedule.

Much of the work of the Tribunal centres on annulment applications and all questions in relation to this matter should be directed to the Tribunal. However, the Tribunal is also involved in a variety of other areas where advice is required on issues relating to Canon Law.

Responsibilities – Key Result Areas (KRA’s)

MISSION, ETHOS AND LEADERSHIP

• Support and embed the teachings of the Church and the ethos of the Diocese in the delivery of office management
• Proactively seek opportunities to participate in and contribute to their formation and the formation of the staff within their report

• Take responsibility for their performance with integrity and diligence
• Respectful and accepting of individual differences and treating others with dignity, demonstrated support for the organisation and its mission and goals

GOVERNANCE AND STEWARDSHIP

• Responsible for ensuring that the discharge of all duties are performed in a manner that contributes to a positive organisational culture, fostering and supporting the mission of the Catholic Church.
• Responsible for contributing to a positive organisational culture that fosters and supports the mission of the Catholic Church amongst the staff of the Tribunal
• Responsible for all administrative services functions including compliance with staff development requirements and the operational budget of the division
• The Tribunal fully participates in the annual budgeting process & ensures that the division operates within the approved budget.
• Compliance with regulatory frameworks relating to the administrative services of the Chancery including WH&S and IR/ER

QUALITY IMPROVEMENT

• Ensure the Tribunal has in place best practice processes and procedures and these are reviewed regularly to ensure they remain contemporary
• Technology is leveraged to improve efficiency and effectiveness and support objectives
• Morale amongst Tribunal staff is supported in a manner that encourages it to remain high
• Documenting and maintaining records in a professional and accurate manner

ADMINISTRATION AND COMMUNICATION

• The administrative functions of the Tribunal are efficiently and effectively delivered
• Relationships with stakeholders including service partners, other Diocesan organisations, government bodies, industry groups and networks, community service organisations, funding bodies and specialist organisations that have an interface with the Director of Parramatta Tribunal Office or the division staff are such that they have positioned the Diocese for continued growth and success

Specific duties

• Supervision of office Secretary
• Reception of visitors and clients
• Handling of general enquiries and telephone support for office
• Make appointments for the office and send appointment reminders
• Maintain office calendar
• Develop and maintain various databases – primarily utilising Microsoft Excel
• Receipt of evidence from other Tribunals and action as necessary
• Maintain Case Instructor assessment lists
• Schedule Psychological Assessments for Clients; liaise with various professionals to obtain medical reports
• Compose/maintain letters as necessary
• Prepare/maintain master forms as required
• Diary and email management including checking the diary each day for follow up of files requiring action
• Undertake general office and reception duties (e.g. ensure office supplies are replenished and staff are adequately supported in their day-to-day office needs, troubleshoot photocopier, office equipment etc).
• Collect, open and distribute mail as required
• Canonical Administration – Responsibility for Lack of Canonical form applications
• Prepare documentation for In Favour of the Faith cases to be forwarded to Rome
• Prepare documentation for Pauline Privilege cases to be forwarded to the Diocesan Bishop
• Further ad hoc duties as needed and as specified by Director

Financial duties

• Accept payment of accounts, issue receipts and record where necessary
• Monitor all accounts of clients and send follow up account as necessary
• Banking of any money or cheques payments and Internet Bank Transfers
• Process card payments via Bpoint on the internet
• Responsible for weekly payroll (keep accurate records of sick leave, holidays and long service leave)
• Calculate and pay superannuation
• Pay payroll tax monthly and prepare and submit BAS statement to ATO three monthly
• Responsible for payment of monthly accounts
• Monitor petty cash
• Prepare wages declaration for Workers Compensation Insurance Renewal
• Prepare annual budget for approval of Director and submit to Chancery for approval
• Arrange annual audit

Technical Skills

• A demonstrated commitment to the ethos and values of the Catholic Church
• Demonstrated high-level administration and organisational skills
• Excellent communication/interpersonal skills (written and oral) and a flexible, positive and friendly nature
• Efficient time management skills; ability to prioritise, work to deadlines and deliver under pressure
• Strengths in accuracy and attention to detail
• Advanced skills in computer literacy including MS Office. Knowledge of payroll systems is desirable
• A proactive, collaborative mindset and demonstrated capacity to work independently and within a team
• Commitment to mentoring and developing reporting staff
• Commitment to client services and accountability for performance
• Demonstrated focus on outcomes and emphasis on exceeding customer/client expectations

Experience

• Experience in office management and executive support
• Experience developing administrative systems and policies
• Experience in extensive diary management for senior managers
• Experience in dealing with confidential information, and demonstrated capacity to maintain confidentiality and professional standards of behaviour in difficult and sensitive circumstances

Qualifications

• Tertiary qualifications in business administration and/or equivalent qualifications and experience preferred but not essential
• Not for profit experience is preferred but not essential

Only Candidates with the right to work in Australia and who are prepared to undergo appropriate background checks should apply for this position.

General Manager, Early Years Education & Care

Catholic Diocese of Parramatta Services Limited

THE ORGANISATION

In August 2019, Bishop Vincent Long, Bishop of Parramatta, announced the establishment of a new Diocesan agency, Catholic Diocese of Parramatta Services Limited (CDPSL). This agency was given the mandate to expand the pastoral outreach of our parish and school communities, including Catholic early childhood services.

The new agency is a not-for-profit company that is limited by guarantee and registered as a charity with the Australian Charities and Not-For-Profits Commission. Any surplus funds are devoted to its charitable purposes by reinvesting in the company (e.g. into early years education and care or new enterprise initiatives) and towards the broader works of the Diocese of Parramatta.

CDPSL is one of several agencies in the Diocese and is expected to demonstrate an exceptional level of collaboration with these agencies and also promote cooperation across all Dioceses of the Catholic Church in Australia.

ABOUT THE ROLE

As part of expanding the pastoral outreach of the Catholic Church in the Diocese of Parramatta, the General Manager, Early Years Education & Care is responsible for the strategy, growth and effective delivery of Catholic Early Learning (pre-school and long day care) and Catholic Out of School Hours Care services across the Diocese of Parramatta. This role reports to the Chief Executive Officer of CDPSL.

The General Manager of Early Years Education and Care will:

• Determining strategic recommendations and funding sources to support the expansion and operation of the network of Early Learning and Out of School Hours Care Services
• Developing business models and efficiency programs to maximise productivity within resourcing constraints
• Collaborating with key stakeholders across the Diocese including Catholic Education, Chancery, and the Diocesan Development Fund to ensure alignment with early years pedagogy and curriculum, Diocesan objectives and funding strategies
• Influencing internal and external policy makers e.g. to maximise government funding
• Developing and implementing a growth plan with a focus on service improvement and skills uplift
• Leading and managing a team of teachers and educators to deliver quality early years education and care programs that meet National Quality Standards
• Ensuring that all services meet child safety requirements and standards including the National Catholic Safeguarding Standards and National Principles for Child Safe Organisations
• Leading complex projects and initiatives that deliver value to the business
• Supporting and advising the CDPSL Board, Chancery and Catholic Education (CEDP) on strategic planning of early childhood and care services

ABOUT YOU

To be the successful candidate you need to demonstrate:

• Tertiary qualifications in a relevant area of study
• Experience supporting and advising executive level personnel in strategy implementation, policy development and operational matters.
• Advanced relationship building and collaboration skills across a broad range of stakeholders within and outside own organisation
• Negotiation, conflict management and interpersonal skills
• Demonstrated ability to respond to the changing educational environment
• Extensive experience working with other Education sectors (DET Directorate of Early Childhood Education, CEC, National Education Systems and Universities) on planning and implementing strategically significant policies and operations

The successful applicant is expected to respect and uphold the ethos and teachings of the Catholic Church and the values of the Employer. The successful applicant will also be subject to a Working with Children Check. 

Your expressions of interest can be forwarded to Ms.Sonja Baker at cdpsl@performhr.com.au by 5pm Tuesday 4 February 2020.

Only candidates with the right to work in Australia may apply for this position.