Diocese of Parramatta

Part Time (15 to 20 hours)

2 Year Contract

Opportunity to join the Mission Enhancement Team (MET) serving the youth of the Diocese of Parramatta.

About the Diocese

The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest growing dioceses in Australia. The Diocese is made up of 46 parishes, 82 Catholic schools, and more than 43,000 students and includes a number of agencies which assist the Bishop in the pastoral care of the community.

The Mission Enhancement Team (MET Parramatta) accompanies and supports all God’s people on their journey as disciples of Jesus Christ.  Endeavouring to be a vibrant, authentic and dynamic group, MET Parramatta meets people where they are and responds to their needs discerned in a spirit of collaboration with a range of ministry expertise. Through a focused lens the team strives to be a reliable and credible witness of God’s love as we create a deeper well of outreach, formation and inclusion for the people of Western Sydney and the Blue Mountains. The team focuses on Youth, Family, Marriage, Natural Fertility, Peace, Justice, Ecology, Pastoral Formation and Worship.

About the Role

The Diocese is seeking a Project Officer to provide additional support to the coordination and delivery of Catholic Youth Parramatta’s projects and programs, with a particular focus on local needs, as part of the ministry of MET Parramatta, for the young people of Western Sydney and the Blue Mountains.

Responsibilities

• Foster and develop young people in personal, spiritual, and ministerial growth, empowering them in the life and mission of the Catholic faith as disciples of Jesus Christ in the world;
• Manage special projects and collaborate with relevant stakeholders to create opportunities for ongoing formation and connection of youth leaders including reflection evenings and leadership meetings;
• Assist in the coordination of local and Diocesan and World Youth Day 2023 events that foster unity, formation and mission including the comprehensive LIFTED program;
• Through personal accompaniment and innovative listening forums identity opportunities for supporting local needs and capacity building in youth leaders and their teams;
• Provide a ‘ministry of presence’ by visiting local youth groups throughout the year;
• Respond to requests for youth ministry resources and pastoral face-to-face engagement;
• Lead the development and distribution of resources that build youth ministry capacity in local contexts, including social media content;
• Prepare and deliver presentations on a variety of topics that relate to faith, life, and young people;
• Maintain youth ministry databases, internal files and folders, and minutes of any meetings;
• Assist in the creative development of engaging video content for The Well that appeals to students, youth and young adults and supports their ministry and/or lives;
• Maintain on-going faith formation and professional development with Manager supervision;
• Perform other duties directed by the Manager, including providing administrative support; and
• Collaborate with other ministries of MET Parramatta to promote capacity building, teamwork, unity, and dynamic facilitation and programs when required.

About you

To be the successful candidate you need to demonstrate;

• A commitment to the ethos and values of the Catholic Church;
• Sound knowledge of the teachings of the Catholic Church;
• Passion for life in faith, especially in the area of youth ministry;
• Awareness of issues affecting young people in contemporary society;
• Creativity in planning and sharing your ideas with others;
• Understanding the need of usage of technology and innovative ways of sharing faith;
• Project management and strategic planning skills;
• Excellent written and oral communication skills;
• A professional manner and presentation;
• Excellent interpersonal skills and an ability to work well with others;
• A willingness to deepen their own formation;
• An ability to operate with absolute discretion and to maintain confidentiality;
• An ability to take initiative and work with limited supervision;
• Attention to detail and a well-ordered approach to work;
• Good time management and demonstrated ability to manage multiple tasks;
• A commitment to service and a willingness to be accountable for their performance; and
• Flexibility to work some evenings and weekends, as required

You need to have:

• Completed or currently enrolled in a university degree in a related field (at least at undergraduate level);
• At least three years relevant experience in a comparable role (for example in education, ministry, planning or community development);
• Demonstrated experience in supporting and mentoring leaders in a church context;
• Sound working knowledge of Microsoft Office suite of applications; and
• Driver’s licence.

Applications for the position should include:

• A covering letter explaining why you are interested in the role and explain how your skills, experience and capabilities align to the criteria in relation to undertaking this role.
• Curriculum Vitae.

If you would like more information, a copy of the full job description or to have a confidential chat, please email Ms. Deeanne Martin on parracatholicjobs@parracatholic.org

Applications Close 10pm Sunday 29 May 2022.

The successful applicant is expected to respect and uphold the ethos and teachings of the Catholic Church and the values of the Employer. The successful applicant will also be subject to a Working with Children Check.

• Join our small, vibrant team
• Flexible work environment with full or part-time (4 days a week) considered and partial work from home option also considered
• Attractive remuneration and benefits

About us

The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest growing dioceses in Australia. The Diocese is made up of 46 parishes and 82 Catholic schools across Western Sydney and the Blue Mountains and includes a number of agencies which assist the Bishop in the pastoral care of the community.

About the role

The Senior Administrative Support Coordinator is responsible for providing high-level administrative support, project facilitation and records management services primarily to the Head of Governance, Risk, Compliance and Assurance and the wider team.

Working with multiple stakeholders you will be responsible for delivering consistently high-quality support services and compliance with Chancery policies and procedures.

You will coordinate, attend and provide secretariat support to relevant meetings, including preparation of meeting agendas and agenda papers, taking minutes and following up on action items.

You will be responsible for diary and email management and work under pressure to balance multiple priorities while ensuring strict confidentiality and a proactive approach to your work.

You will ensure effective and efficient administrative and records management systems are in place so that your team can focus on its core responsibilities seamlessly.

About you

Key to this role is your extensive experience in providing high-level administration support, and your customer-focused and can-do attitude. Just as important is your ability to work both independently and as a collaborative member of a small team.

Specifically, as the successful candidate you will ideally meet the following Key Requirements:

• Relevant qualifications (e.g. social services, customer service, business administration) and/ or equivalent experience;
• Demonstrated experience providing senior support and assistance at a Head of Department level, including experience in minute-taking for boards and/or committees and diary management;
• Knowledge and understanding of contemporary administrative and customer services practices and a demonstrated commitment to quality customer service;

• Good time management and organisational skills and ability to work under pressure and manage competing demands and priorities;
• Strong written and verbal communication and interpersonal skills and the ability to work well in a team and independently without supervision as required;
• High level computer skills including in the Microsoft Office suite, particularly Word, Excel and PowerPoint;
• Accurate and efficient data processing skills; and
• A commitment to the ethos and values of the Catholic Church and the Diocese.

If you believe you meet the above Key Requirements and want to work for an organisation that provides a supportive work environment, then we would love to hear from you!

Benefits of working with us

As an employer that genuinely values our staff, we offer the following:

• An attractive salary based on your qualifications, skills and experience;
• Salary packaging options (which can increase your take-home pay);
• Flexible work arrangements, including part-time work (4 days a week); flexible hours; and option to work from home and the office;
• Additional paid leave between Christmas and New Year;
• Paid and unpaid parental leave (subject to certain conditions);
• Professional development opportunities; and
• Access to an Employee Assistance Program with free counselling for yourself and your family.

Enquiries and application process

If you would like to know more about the role and to obtain a copy of the Position Description, please contact Nevine Piperides at REACH Human Resources, nevine@reachhr.com.au or 0418 698 327.

Applications should be sent directly to Nevine Piperides at nevine@reachhr.com.au and include:

• a brief cover letter outlining how you meet each of the Key Requirements outlined above; and
• a current resume.

Candidates are encouraged to apply as soon as possible, as applications will be reviewed and shortlisted (if suitable) as they are received.

While all applications are appreciated, only shortlisted candidates will be contacted.

The Diocese is committed to ensuring the safety and well-being of all children. Preferred candidates must be willing to obtain a current Working with Children Check.

Only candidates with the right to live and work in Australia should apply for this position.